Summit Planning Process w/ Links
In this first section i’ve briefly broken down the process of planning a summit, including administrative tasks, and included the necessary links to carry them out. (A longer version can be found in the Summit Handbook)
Between the Partner Retreat & the New Year
The Partner Team will need to track down a host church, share the Host Church Handbook, and confirm a date for their Summit.
Create a multi-state graphic on Canva to be sent in the newsletter, posted on our Facebook page. Ask all the partners to share this post. This graphic can also be used for our facebook banner.
Update the “info section” of each state page on the website to include the updated date and location.
The Leader Team will need to look at those dates and locations to decide who will be the available to preach those plenary sessions. When this is decided, write it on the Summit Planning Sheet.
Six Months Before a Summit
Executive Director and Partner Team meet to fill out their Summit Planning Sheet. Make sure all info is gathered and posted to the website before going live 4 months out.
Decide who will preach the remaining plenary session.
Decide who will serve as MC on the day of the event.
Determine who will be asked to lead breakouts and who will reach out to them
Determine who will be asked to lead worship and who will reach out to them.
Put plenary and breakout information on the website.
Make the Eventbrite page and link it to the website.
Four Months Before a Summits
Go live with an email blast in the newsletter. Be sure to include information for all active Summits in each monthly newsletter.
Email all past registrants (page 3 of the Summit Planning Sheet) in that state from the STS email address. Do this 4 months out to get it on their radar.
Ask partners to reach out to likeminded brothers (page 2 of the Summit Planning Sheet) in their state with personal emails. It’s helpful if the partners could update/grow this list annually.
Schedule Facebook posts monthly. Create breakout graphics in Canva and schedule them to go out on Facebook.
If desired, organize a pre-summit zoom call with all those serving.
One Month Before a Summit
Touch base with the host church pastor. Keep him posted on registration numbers and see if he has any questions.
Email all past registrants (page 3 of the Summit Planning Sheet) in that state (BCC) from the STS email address. Do this 3-4 weeks before the summit to give one last reminder.
Make slides and send/bring them to the host church. You will need to collect songs and slide information from the worship leader and plenary speakers (if needed).
All PDFs
Download and share these PDFs as needed with Partners, teachers, and volunteers. These can also be found in the google drive.
All STS Links
SummiT Planning Sheets
Our Summit Planning Sheets are essential for collecting and organizing all the information for each summit. Click a state below:
Managing the Website
These two videos offer an introduction to the website. Follow this link to view the website and this link to edit the website.
Building an Eventbrite Page
You will need to have the Eventbrite page ready by the time the Summit goes live, but you will have all the information you need to do so as soon as you have the date, location, summit blurb, and plenary speakers lined up.
Posting an Article
Here is a video showing you how to post an article to the website. Use Unsplash to find free thumbnails for articles and then paste the link to the article on our Facebook page.
Posting Podcasts
Here’s a link to some files including music and intros.
Here are a few videos showing how to a video showing you how to post an article to the website.
Access our Podcast Account on Spotify here.
See the Podcast Google Sheet here.
File of audio to use in editing the podcasts.